This company is an internationally recognized design consultancy that helps companies create meaningful ideas, designs and experiences that consumers crave. Its current client list includes Fortune 100 heavyweights like Microsoft, Whirlpool and P&G, as well as technology start-ups, service organizations and consumer electronic companies.
Business need:
As a consultancy with several project managers and many consultants Ziba needs a real-time overview of resource schedules and availability. The existing solution using a spreadsheet could only be maintained by a person at a time, did not contain real-time planning data and was not easy to access by team members.
Solution:
A Lotus Notes database with forms for resources, resource schedules, project definitions and roles.
Added value:
Project managers have easy access to real-time team data. Resource schedules can be viewed by project, account manager or team member. Planning data is always current and can be entered by multiple people at a time. When a resource is added to a project their involvement in other projects is displayed to avoid over-booking. Overtime and off-site work is high-lighted. Team members have easy access to their schedules. Project data is imported automatically from a project database. Internal and external resource costs are available through role definitions. Granular access control ensures that users only modify the data that belongs to them.